What is a brand platform? (and how to build one)

Many organizations use a brand platform to house multiple brands or sub-brands. This lets them manage a diverse portfolio within a single tool, making it easier to maintain oversight while enabling teams to access the appropriate materials.

The challenges of managing multiple brands

As brands scale, managing them becomes more difficult — especially in a multi-brand organization. You need to ensure that each brand has its own identity and that all assets, resources, and guidelines are organized and shared with the right people.

Versioning issues, access control, and security measures are just some of the problems you have to worry about when juggling multiple brands through a complex folder structure (such as Google Drive) or email threads.

Brand managers encounter further challenges if they’re dealing with global brands that have small but important regional variations. They need to ensure employees in the right location have all the assets and information relevant to their regional sub-brand without confusing team members in other locations.

A dedicated brand portal can help house all your brands under one roof. Frontify’s platform provides space for each brand to thrive and grow while keeping everything organized and easy to access.

The benefits of a unified brand platform

A centralized platform simplifies all aspects of brand management. Here are some of the leading benefits organizations experience when they bring all their brands and brand materials together into one unified solution:

• Improved brand consistency: Employees now have only one place to look for brand assets and guidelines. This makes it easier for everyone to use the correct files and means there’s no excuse for not following your guidelines.
• Smoother collaboration across teams and geographies: Team members can work together within your brand portal — no matter where they’re located. So, employees can provide feedback on work-in-progress designs or approve completed assets, making cross-team collaboration simple.
• Streamlined management of brand assets: You don’t have to worry about employees using outdated materials or referencing old versions of your guidelines. Everything’s centralized in one cloud-based platform that automatically updates for all users when you make a change.

How a brand platform simplifies asset management in multi-brand companies

When managing multiple brands, there’s more of everything to keep track of — more files, guidelines, training, and requests. A brand platform makes it easier for brand managers to take care of assets at scale:

• Control user permissions so assets are only visible to people working on that brand.
• Set up distinct interfaces and portals for each brand to emphasize which brand users are looking at.
• Create dedicated workflows for each brand, customized to their approval processes or other unique requirements.

Choosing the right brand platform is an important decision for your business. When comparing different solutions, here are the key topics and essential features you should look for.

Asset management and organization

You need a platform that simplifies how you organize your brand assets so that people can find and use them. Here’s what you need to pay attention to:

• Versatile asset organization: The more flexible options for classifying brand assets you have, the easier it will be to categorize by file type, group assets into campaigns, or organize by sub-brand.
• Effective and efficient search: Make sure your brand platform lets you tag assets and add metadata so you have multiple ways to find the files you need.

Accessibility for global teams and stakeholders

A brand platform should make it easy for all users to access brand resources, regardless of their location. Try to find a system that enables global teams with these essentials:

• Offering multi-language options: Simplify communication by enabling users to access your brand portal in their native language.
• Supporting localization: You may have global or regional variants on your core branding. Your brand platform shows the correct variations depending on users’ locations or departments.
• Providing cloud-based infrastructure: Being able to log into the brand platform from any location allows everyone to use files more easily than with an on-premise solution.

User access control and permissions

While your brand platform should enable everyone to access your brand materials, you still want to maintain control over who can retrieve what and when. These two points are critical:

• Customizable user roles and permissions: You want to be able to control who can add, edit, or delete files, versus who can just view them. You may also want to set different permissions for different teams or based on users’ seniority in the organization.
• Options for sharing assets outside the company: Your brand platform should allow external users — such as agency partners, freelancers, or investors — to access assets. And let you turn that permission on and off quickly and easily.

Support multiple brands under one roof

One of the main benefits of a brand platform is that it helps companies manage multiple brands within one centralized solution. Make sure you find a platform with the following features:

• Customizable interfaces for different brands: You can set up each brand with its own look and feel, making it easy for users to identify which brand they’re working with. Each brand may have specific use cases or asset types, so you want a platform that adapts to your needs rather than offering a cookie-cutter setup for each one.
• Adaptable workflows for brand managers: You may have different workflows for the brands and sub-brands within your ecosystem. Look for a platform that allows you to set up customizable and streamlined processes so your brand managers can work efficiently and effectively.

Security measures and data compliance

You want a brand platform that makes it easy for others to access your files, but you also want to be confident those assets are secure. Here’s what you need to be aware of:

• Enterprise-level security: Features like single sign-on (SSO), access logs, and compliance checks offer the highest level of protection for your brand assets.
• A platform that meets the latest global data security standards: Some requirements to look for include ISO 27001 and Cyber Essentials. Meeting these standards shows the software has been officially recognized and certified against industry-leading specifications.